Document Controller

(BLME0167) KSA

ABOUT THE ROLE

The Document Controller will have to ensure the smooth running and successful delivery of archiving, templates development, documentation, and archive. Ensure a Fit for context, clearly written and to the appoint documentation with relevant Visual where possible, up to date, discoverable & tracked.

PURPOSE OF THE ROLE

Keep a professional maintained organized and updated document, using document management software, and ensuring proper and secure storage; typing contracts, archiving files ensuring all team members have access to necessary documentation.

ACCOUNTABILITIES

Reporting to the Project Control Manager, Executive Director and the client, the role will involve the following duties and responsibilities:

  • Copy, scan and store documents

  • Check for accuracy and edit files, like contracts

  • Review and update technical documents (e.g. manuals and workflows)

  • Distribute project-related copies to internal teams

  • File documents in physical and digital records

  • Create templates for future use

  • Retrieve files as requested by employees and clients

  • Manage the flow of documentation within the organization

  • Maintain confidentiality around sensitive information and terms of agreement

  • Prepare ad-hoc reports on projects as needed

  • Keep records of the hard and soft copies of the documents related to the project, including but not limited to – GIS data, site analysis, technical documents as well as all formal documents related to implementation partners contracts.

  • Documentation has to be organized and recorded in accordance with Riyadh Art approved procedures.

  • Maintain logs and provide reports

  • Transfer all records at the final acceptance of the contract to Riyadh Art in electronic and hard copy in a determined format

  • Establish processes, procedures and work instructions compatible with Riyadh Art’s procedures

  • Manage the receipt, logging, control, tracking, and processing of all project documents

  • Refine procedures for the tracking of documentation between the implementation partners and any third parties

PROFESSIONAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

  • Experience working in GCC / Middle East is essential

  • Good communication skills.

  • A careful eye for detail.

  • to be able to respect privacy as he might be dealing with sensitive documents.

  • Good written skills.

  • To enjoy working as part of a team.

  • IT skills.

  • The ability to prioritize workload.

  • A demonstrable track record of solid Project Manager experience

  • Must be a safe pair of hands, dependable, energetic and confident liaising and negotiating with various internal and external stakeholders.

  • Highly competent using trackers, meeting deadlines, monitoring and reporting .

  • Able to control large-scale, confidential contracts for each package.

  • A gatekeeper with a pro-active, hands-on approach

  • Excellent communication skills

  • A real team player

To apply today, please click on the link below!

 
Middle EastBarker Langham